• HOOD PARENTS’ ASSOCIATION BOARD MEETING –

  Meeting Minutes for 9/18/2024

  In-Person Meeting: Hood Library, 7:00 PM

  Attendees:

  ● Dr. McKay

  ● Mrs. Liekweg

  ● Jenn Burnham

  ● Mariann Arena

  ● Alisha Johnson

  ● Erin Carlson

  ● Jen Cavanaugh

  ● Timmery

  Fitzpatrick

  ● Shuchi Bhatia

  ● Jessica Roden

  ● Maegan Parent

  ● Rachel

  Richardson

  ● Sarah Tavares

  ● Stephanie

  DiPerna

  ● Steph Alimonti

  ● Stephanie

  Reynolds

  ● Stephanie Palmer

  ● Kristen Gill

  Summary of Discussion

  ● Introductions & Staff Update

  ○ Mrs. Liekweg thanked PA on behalf of teachers for welcome back brunch

  ○ Starting Monday, Sept 23rd, breakfast will be available for all students.

  ○ Request from Mrs. M to move flyers to electronic format.

  ○ Pierce Burnham completed his Eagle Scout project and now there are two new

  sandboxes for preschool. [keep to a small group so school isn’t overloaded, if

  there are Little Tikes things you want to offload, can drop off]. $500 excess

  fundraising went to a new Little Tikes plaything for preschool

  ○ At 406 kids, 76 staff. “We’ve outgrown all our shared spaces” Room for 300

  seated currently

  ○ PA events will be added to the school website calendar

  ○ Enrichments - plan to add Mary and Custodian (Anthony) to planning emails

  ○ School Council will be looking for a parent volunteer

  ○ MCAS scores will be released 9/23 on website

  ● Housekeeping & Updates from Co-Presidents

  ○ Request for piano for Ms. Comeau via Music Boosters - Jenn getting more

  details

  ○ Teacher/Parent collab to close the gap

  ■ In light of cuts made with no budget override, is it helpful to ask for

  volunteers to help with gaps?

  ■ Mrs. Liekweg to get feedback from teachers on their thoughts and needs

  and let them know they can come to PA with bigger asks

  ■ Dr. McKay will check policy in regards to using Amazon Wish Lists

  1

• ● Financials

  ○ Budget distributed via hardcopy

  ○ New reimbursement sheet (with multiple tabs) for Social & Hospitality,

  fundraising, enrichment, fun run and boo bash (to start)

  ■ This will ensure we know what receipts go to what events

  ■ Looking to increase teacher stipends, field trips, enrichments etc

  ● Social

  ○ September Recap:

  ■ Hosted Sip Sip Hooray for Kindergarten parents

  ■ Back to school breakfast for staff

  ■ Popsicle Social for incoming K

  ■ 9/11 treats to police and fire departments

  ○ Sept 23: Pizza Ice Cream Social

  ■ Moved to Monday

  ■ Original date had 342 RSVPs and only 4 volunteers; now volunteer slots

  full

  ○ Oct 2: Custodian appreciation day

  ■ 2 custodians - Mike and Anthony

  ○ Oct 25: Boo Bash

  ■ Timmery will spearhead - managed through subcommittee

  ■ Plan to hold event at the Hood

  ■ Trunk or Treat concept in discussion in conjunction with 5th grade

  committee

  ○ Nov 15 Parent’s Night Out

  ■ Will be held at the Moose.

  ■ Music Bingo.

  ■ 7pm-11pm; Bingo will start at 8.

  ■ Will need a flyer from comms

  ■ Discussion of auction items

  ○ Take a Tag for Food Pantry -

  ■ since it’s Erin’s last year at the Hood looking for someone to take it over

  next year; shadow her this year. Stephanie Palmer and Steph Alimonti

  volunteered

  ● Enrichment

  ○ Reminder for classroom teachers to think about when they want to book

  ○ Trying to get choices earlier in year to be able to project costs

  ○ Yoga Day - enrichment planned to date

  ■ Will be school-wide

  ■ 1 or 1.25 hour sessions

  ■ Has to be in gym - suggest 3 separate sessions

  2

• ■ Need Date - need 2 week notice for company; teachers to give input on

  dates

  ○ Mrs. Liekweg ask to look for new curriculum enrichments available

  ● Fundraising

  ○ Pies and cookies ready to go

  ■ Do need to pass out hard copy fliers. Stacks ready to go for each class

  ■ Start taking orders 10/3. Final orders due by 10/18. Delivery 11/26

  ○ Apparel

  ■ $3k in apparel sales so far - not sure on profit yet given profit margin

  increases with volume discounts

  ○ Fun Run will hopefully raise money to cover operating expenses ($25K) and

  other fundraisers are slush funds for spend.

  ■ Operating expenses cover field trips, teacher appreciation, taxes,

  stipends, scholarship, etc.

  ● Communications

  ○ Need fliers for Pies, Parents Night Out, Boo Bash

  ○ Post for custodian appreciation and other events

  ○ Newsletter - Sept events completed and upcoming Oct events

  Recently Accomplished

  ● Back to School teacher breakfast

  ● Sip Sip Hooray

  ● Treat for police/fire

  Coming Soon

  ● Sep 23, 2024 Pizza/Ice Cream Social

  ● Sep 30, 2024 Final Date for Apparel Orders

  ● Oct 2, 2024 Custodian appreciation day

  ● Oct 3, 2024 Pie/Cookie Sales begin

  ● Oct 25, 2024 Boo Bash

  ● Nov 15, 2024Parents Night Out

  Follow-Ups

  ● Mrs. Liekweg to bring feedback from teachers on how parents can help

  ● Mrs. Liekweg will suggest dates for yoga enrichment
  

HOOD PARENTS’ ASSOCIATION BOARD MEETING –

Meeting Minutes for 10/16/2024

In-Person Meeting: Hood Library, 7:00 PM  

Attendees:

• Dr. McKay

• Mrs. Liekweg

• Jenn Burnham

• Mariann Arena

• Jen Cavanaugh

• Timmery Fitzpatrick

• Shuchi Verma

• Jessica Roden

• Stephanie DiPerna

• Stephanie Reynolds

• Steph Alimonti

• Stephanie Palmer

• Kristen Gill

• Mary Harvey

• Rachel Cheng

Summary of Discussion

• Introductions & Staff Update

  • 9/18/2024 minutes motioned to be approved by Timmery Fitzpatrick and second by Jen Cavanaugh

  • Dr. McKay is working on the Oct newsletter, SPARK assembly, working with students to get student input and a voice in school rules

  • Accountability scores came out on Sept 24.  Scores were what Dr. McKay expected.  95% percentile.  Even with the current absentee rate. A happy score :) 

• Housekeeping & Updates from Co-Presidents

  • Music Fundraiser - Dr. McKay will handle this with Mrs. Comeau

  • Fun Run Charter Ideas - this has always the one big fundraiser independent of the playground

    • Fundraising proceeds fund events - field trips & enrichment

    • ? of Flyer to be made - where does your money go?

  • 3rd grade field trip - Mrs. M asking for cost for bus to nursing home

    • PA gives $300 to each grade for field trips.  Batch allocates per pupil  Under consideration: should there be separate funds for music (Ms. Comeau), etc field trips vs. classroom teacher selected field trips.

• Financials

  • Budget update pending from Tommy

• Social

  • Sept/Early October recap

    • Pizza / Ice Cream social

    • Custodian appreciation day

  • Oct 25: Boo Bash 

    • Have Signup Genius up for donations - very few signups so far.

    • Need bathroom monitor in order to have bathrooms open

    • Event is at the Hood - Trunk or Treat sponsored by 5th grade committee 

      • 17 signups to do trunks

      • Treat bags will be provided (no food - trunks will give out little treats, etc)

      • Will have a vote for different categories for the trunks

  • Nov 15 Parent’s Night Out

    • Will be held at the Moose

    • Music Bingo.  

    • 7pm-11pm; Bingo will start at 8.

    • Will have a few auctions - live auction of the street sign and some silent auction items (sports registration fees)  

• Enrichment

  • Ivy the Dog Enrichment 

    • Friday 10/18 8:45am - Pre-K through 3rd grade

    • Books can still be purchased after the event

  • Yoga enrichment will be scheduled for Nov

    • Including morning pre-K too.

    • 11/15; 3 sessions in the gym

    • ? teacher volunteers to sign up for slot that works for them

  • Bike Stunt Enrichment

    • Looking for a good time of year to schedule (after holidays)

    • Good for older kids

    • Pricey - trying to figure out other enrichments to see how much left to fund this

• Fundraising

  • Pies and cookies

    • Final orders due by 10/18. Delivery 11/26

  • Holiday Shop

    • Yes, will have this event again

    • Will use same model as before - buy trinkets for $1 and sell for $2

    • Date: Can it be earlier instead of the week right before vacation?

      • Mrs. Liekweg will dig through the internal school calendar to see when it can fit in

  • Apparel sales

    • Merch should be in any day

    • A large variety of items were sold

Sales to-date

Profit to-date

Online total

$5913 

($5587 apparel

$326 accessories)

$1118

In person total

$286 (of $515 total)

• Profit margin is much higher than last year.  (Last year sales = ~$8k / profit = $1800)

• Have discussed reopening online sale and promoting to the broader NR Community (delivered via porch pickup).  Will be able to get product before holiday

  • Will remove Hood specific items and items with small number (<5) of orders 

  • Can open within a couple days

• Communications

  • Team has a good handle on what is coming up

    • Fun Run will be the big thing

Recently Accomplished

• Custodian Day

• Pizza/Ice Cream Social

• Apparel Fundraiser

Coming Soon

• Oct 18, 2024  Pie/Cookie Sales end

• Oct 25, 2024  Boo Bash

• Nov 15, 2024 Parents Night Out

• Nov 26, 2024 Pie delivery

Follow-Ups

• Dr. McKay will look into if the Veterans Day show (3rd graders) will be open to parents. Space is a factor